Executive Assistant – Strategic Operations Partner

• Serve as a client-facing point of contact for updates, scheduling, follow-ups, and operational support
• Maintain accurate CRM data and client records
• Manage client calendar bookings, reschedules, and confirmations
• Handle invoicing and payment follow-up
• Provide light calendar and email support to the CEO
• Build, test, and maintain Claude Cowork automation
• Follow and maintain SOPs, trackers, and internal documentation
• Support operational project management across team initiatives and quarterly priorities
• Translate goals into plans, milestones, deadlines, and follow-through
• Create, schedule, and publish social media content, newsletters, and blogs
• Format resources according to brand standards
• Create and format client-facing materials, workbooks, training slide decks, and proposals using Canva, Gamma, and Qwilr
• Edit and repurpose videos into short-form content for sales assets and social media
• Draft, refine, and update copy aligned with the established brand voice
• Own quarterly strategic Rocks focused on improving systems and operations

• C1 English level required; strict English use during the whole shift
• 3+ years of experience in an executive assistant role, ideally within a small, growing, or founder-led business
• Experience in executive communication, customer service, or executive assistant roles
• Hands-on experience with ClickUp, GoHighLevel, and Zapier, or equivalent CRM, project management, and automation platforms
• Confident using Claude / Claude Cowork, or ability to quickly learn AI-assisted workflows
• Strong written communication skills
• Ability to prioritize competing demands, exercise sound judgment, and escalate appropriately
• Proactive, reliable, resourceful, and ownership-oriented
• Comfortable in a remote-first, async environment
• Highly detail-oriented with strong self-QA standards
• Submit resume and an English audio recording
• Provide a publicly accessible 30–90 second audio or video recording in English
• Upload a screenshot of an internet speed test
• Candidates must be based in LATAM

• Remote work
• Part-time schedule
• Monday to Friday, 10:00 AM to 2:00 PM (CST)
• Opportunity for higher pay for the right candidate