Executive Assistant

• Manage and coordinate administrative tasks on behalf of the executive
• Review and manage emails, including drafting responses and follow-ups
• Create email drafts that accurately reflect the executive's tone and communication style
• Follow up with customers, contacts, and stakeholders to ensure actions are completed
• Monitor outstanding tasks and proactively remind the executive of anything requiring the executive's attention
• Help coordinate events, invitations, attendees, and customer communications
• Manage logistics for company events and executive engagements
• Research and coordinate vendors and suppliers, including promotional merchandise and company swag
• Place orders and coordinate delivery of materials and supplies
• Work within HubSpot and other internal systems to self-service administrative requests
• Maintain accurate records and information across Google Sheets and other Google Workspace tools
• Support general executive-level administration and ad hoc projects
• Identify opportunities to improve processes and make the executive's day-to-day workflow more efficient
• Take ownership of assigned tasks from start to finish, ensuring nothing falls through the cracks
• Provide high-level administrative and operational support to a busy executive

• Proven experience as an Executive Assistant, ideally supporting senior executives or high-level professionals
• Experience working in a fast-paced environment where priorities can change quickly
• Excellent written and verbal English
• Exceptional attention to detail and accuracy
• Strong organizational and time-management skills
• Highly responsive and reliable
• A proactive, self-starting approach to work
• Excellent follow-through and task ownership
• Comfortable managing confidential information and executive communications
• Able to "manage up" by proactively identifying outstanding actions and keeping the executive accountable
• Strong judgment and ability to determine what needs to be handled independently versus escalated
• Comfortable working with multiple software platforms and learning new systems quickly
• Practical experience using AI tools, particularly Claude
• Experience creating or working with AI prompts, integrations, connections, or custom AI skills is highly desirable
• Preferred software experience: HubSpot, Claude / AI tools, Google Workspace, Google Sheets, Slack, Ramp
• Part-time availability: 20 hours per week, 9:00 AM–1:00 PM ET

• 100% remote
• $50 birthday bonus
• $200 testimonial bonus
• No tracker