Transaction Coordinator

• Maintain the central master transaction spreadsheet and update property and transaction information
• Track EMD, inspection / IT, closing, and other transaction deadlines
• Review upcoming deadlines, identify missing information or unresolved items, and follow up before deadlines become overdue
• Update stakeholders when dates change and maintain accessible transaction records
• Own and monitor the dedicated transaction coordination inbox
• Organize email threads and follow up on unanswered messages and unresolved requests
• Escalate decisions, exceptions, and issues outside authority to the Operations Manager
• Store and organize transaction documents in Google Drive
• Check documents for missing or incomplete information and flag discrepancies
• Maintain transaction deadlines and closing-related dates in Google Calendar
• Coordinate with Sales, Operations Manager, COO, CEO, internal stakeholders, and external parties
• Use the dedicated TC Slack channel for updates, questions, coordination, and escalations
• Maintain transaction visibility, communicate risks and missing information, and track open items through resolution or escalation
• Identify workflow gaps and suggest practical improvements within established procedures

• Demonstrated experience managing multiple deadlines, documents, follow-ups, and stakeholders in transaction coordination, project coordination, project management, operations, or a closely related role
• Ability to independently maintain accurate records and prioritize competing deadlines without needing daily task-by-task instructions
• Strong attention to detail when entering, reviewing, and reconciling dates and transaction information
• Demonstrated follow-through on unanswered requests and incomplete items until resolved or appropriately escalated
• Strong written and verbal English communication
• Comfortable communicating with internal teams and external parties and participating actively in meetings when required
• Able to work as the company’s only dedicated Transaction Coordinator while reporting to the Operations Manager
• Able to learn and apply documented workflows using SOPs, Loom videos, checklists, and guides
• Reliable availability during normal business-day and client business hours
• Capacity to commit approximately 40–45 hours per week
• Able to work in a remote, asynchronous environment with proactive communication
• Google Workspace / G Suite, including Google Sheets, Google Drive, Google Calendar, and email
• Experience with Asana
• Experience with Slack
• Resume and short introduction video required for application
• Previous real estate Transaction Coordinator experience is preferred, not mandatory
• Latin America preferred for time-zone alignment

• Paid Time Off
• HMO
• Fully Remote Work