Construction Project Coordinator

• Assemble bid packages and issue invitations to bid
• Perform quantity takeoffs from drawings and specifications in imperial units
• Level and compare subcontractor quotes; identify scope gaps and exclusions
• Confirm scope directly with vendors
• Track submittals, RFIs, shop drawings and closeout documentation
• Maintain project files, logs and version control
• Track drawing revisions and distribute current sets to the field and trades
• Prepare and distribute meeting agendas, minutes and action items
• Build and maintain project schedules and two-week lookaheads
• Track long-lead items, material deliveries and trade sequencing
• Flag slippage and schedule risk early, in writing
• Coordinate with architects, engineers and design consultants
• Help resolve conflicts between architectural, structural and MEP documents
• Serve as written point of contact for vendors and subcontractors
• Track contracts, insurance certificates, change orders and pay applications
• Chase outstanding quotes, submittals and documentation until they land
• Report to the Principal / Owner

• Ability to read and interpret construction blueprints, including architectural, structural and MEP drawings
• Background in construction, architecture, engineering, quantity surveying or a closely related field
• Strong written English — daily correspondence with US clients, designers and subcontractors
• Highly organized with genuine attention to detail; comfortable holding many open items at once
• Proficiency with Microsoft Office, especially Excel
• Self-directed and able to take an objective and run with it with limited hand holding
• Dedicated home workspace with backup power and a second internet connection
• Willing and able to work 11:00–20:00 SAST, Monday to Friday
• Bluebeam Revu or comparable construction document software preferred
• Familiarity with Procore, Autodesk Construction Cloud, PlanGrid or similar preferred
• Working knowledge of AutoCAD or Revit preferred
• Scheduling software such as Microsoft Project or Primavera P6 preferred
• Prior estimating or takeoff experience, commercial or residential, preferred
• Prior experience working with US, UK or Australian clients across time zones preferred
• Degree or coursework in construction management, quantity surveying, architecture, engineering or building science preferred

• Direct mentorship and a daily working relationship with the company principal
• Exposure to the full project lifecycle, from estimating through closeout
• Clear path to a senior project management role as the company grows
• 21 days annual leave plus South African public holidays