Site Contracts Specialist, Polish Required

• Administer contract management processes for protocol, informed consent, institution, investigator, vendor, consultant, and customer agreement documents at project level
• Lead, with supervision, multi-country projects involving negotiation and preparation of contracts, budgets, and related clinical trial documents
• Support agreement on country template contracts and budgets
• Produce site-specific contracts from country templates
• Support submissions and negotiations of proposed contracts and budgets with sites, Site Contracts Service Centre, SSUL, and sponsors
• Perform quality control and arrange execution and archival of clinical trial agreements and metadata capture
• Review contracts for completeness and accuracy and document corrections
• Support business development and represent site contracts/Site Start-Up at internal and customer meetings
• Actively manage ongoing contract issues and follow up on outstanding items
• Generate amended contract and budget documents and streamline contract, proposal, and internal processes
• Track contracting milestones against forecasted country/site timelines in the SSU tracking system
• Collaborate with legal, finance, clinical operations, internal teams, and external stakeholders
• Facilitate contract execution by company signatories
• Maintain contract templates, site-specific files, and databases
• Train and mentor less experienced staff on SOPs and ensure quality of team work products
• Maintain and update training materials for the site contract team
• Act as communication liaison between site contracts staff and internal and external customers
• Communicate contract statuses and pending issues and prepare correspondence
• Monitor basic project financial aspects and contracted hours/tasks, escalating discrepancies
• Comply with SOPs and Work Instructions, maintain training records, and ensure timesheet compliance

• BA/BS degree in Business Administration, Public Administration, Public Health, related field, or equivalent combination of education and experience
• Advanced degree preferred
• High level of contracts management experience
• Experience in a contract research organization or pharmaceutical industry essential
• Strong knowledge of the clinical development process and legal and contracting parameters
• Strong computer skills in Microsoft Office Suite
• Customer-focused, flexible, adaptable, and able to manage challenging priorities in stressful situations
• Excellent understanding of clinical trial processes across Phases II-IV and ICH GCP
• Good understanding of clinical protocols and associated study specifications
• Excellent understanding of clinical trial start-up processes
• Project management experience in a fast-paced environment
• Good vendor management skills
• Excellent written and oral communication, presentation, documentation, interpersonal, and team-orientation skills
• Strong organizational skills and ability to handle multiple projects
• Quality-driven approach
• Strong negotiating and problem-solving skills
• Ability to mentor, lead, and motivate more junior staff
• Ability to provide quality feedback and guidance to peers
• Ability to contribute to a training and Quality Assurance plan within SSU and update SOPs/WIs
• Polish required

• Career development and progression
• Supportive and engaged line management
• Technical and therapeutic area training
• Peer recognition
• Total rewards program
• Inclusive culture
• Reasonable accommodations when appropriate