Healthcare Executive Assistant

• Provide day-to-day administrative support to executives, including calendar management, scheduling, email triage, and travel coordination
• Prepare meeting agendas, take notes, and track action items to completion
• Build, document, and maintain internal systems, workflows, and filing structures
• Coordinate across internal teams and external partners to keep projects on schedule
• Read, interpret, and summarize healthcare regulations, policy updates, and industry guidance, including HIPAA, CMS rules, and state-level requirements
• Conduct research on healthcare trends, competitors, and operational best practices
• Flag regulatory changes or risks that may affect operations
• Maintain organized records of policies, compliance documentation, and research findings
• Use Claude daily to draft documents, summarize research, analyze information, and automate repetitive tasks
• Write effective prompts and build repeatable AI workflows that improve team efficiency
• Review and fact-check AI outputs for accuracy before sharing
• Manage social media accounts, including content planning, scheduling, posting, and community engagement
• Draft and publish accurate, professional, and compliant healthcare content
• Track basic performance metrics and report on what is working

• Proven experience as an Executive Assistant, Virtual Assistant, Operations Coordinator, or similar role
• Demonstrated proficiency using Claude or similar AI tools in a professional setting
• Experience managing social media accounts for a business or brand
• Ability to read, understand, and summarize healthcare regulations and technical documents
• Strong research skills with attention to accuracy and detail
• Excellent written and verbal communication in English
• Strong organizational skills and the ability to build and maintain systems
• Comfortable with tools such as Google Workspace or Microsoft 365, project management platforms (Asana, Trello, Notion, or similar), and scheduling tools
• Reliable internet connection and a quiet, professional remote workspace
• Ability to work in the EST time zone
• Discretion in handling confidential and sensitive information
• Initiative and the ability to work independently with minimal oversight
• Strong prioritization and time management
• Adaptability and eagerness to learn new tools
• Sound judgment and professionalism in all communications
• Prior experience in a healthcare, health-tech, or regulated industry (nice to have)
• Familiarity with HIPAA and healthcare privacy requirements (nice to have)
• Experience with social media scheduling tools (Buffer, Hootsuite, Later) and design tools (Canva) (nice to have)
• Experience supporting C-level executives or founders (nice to have)

• Remote work flexibility
• Choice of part-time or full-time engagement, depending on candidate availability and business needs
• Opportunity to work closely with leadership in the healthcare space