AI & Operations Manager

• Turn founder ideas into structured, finished outcomes
• Keep specialist teams and contractors accountable and drive project momentum independently
• Identify manual bottlenecks and build reusable prompt systems
• Automate data extraction and cleaning and streamline batch file processing using ChatGPT and Claude
• Provide first-line operational support to internal team members and clear roadblocks
• Convert administrative tasks such as Google Drive file organization, contract tracking, and record retrieval into repeatable SOPs
• Draft, manage, and respond to high-priority correspondence and follow-ups on the founder’s behalf
• Oversee LinkedIn distribution by transforming founder insights, transcripts, and media into polished posts with visual assets

• Based in the Philippines or Malaysia
• C1 Advanced English proficiency (written and spoken) required
• Advanced, hands-on experience with ChatGPT and Claude for complex data extraction, prompt engineering, data cleaning, and file parsing
• Ability to work independently from loose directives and build structured, executable plans
• Meticulous attention to detail for verifying AI outputs before deployment
• Full-time commitment with 100% dedicated focus to this single business
• Shareable Loom video in English, 30–90 seconds, with face and video clearly visible; publicly accessible without login
• Internet speed test screenshot from Fast.com
• Experience with Make.com, Zapier, or similar workflow platforms preferred
• Background supporting US/Australian digital media, broadcast, or marketing agencies preferred
• Experience working across AU/US/APAC cross-border time zones preferred

• Remote work
• 100% dedicated focus required for a single business
• Monday to Friday, 8:00 AM to 5:00 PM (AEST) schedule