Executive Assistant

• Manage the calendar, email, and scheduling for the leadership of a fractional integrator practice, including client meetings, coordination across time zones, and travel arrangements
• Support the EOS® rhythm for client engagements by scheduling and preparing for Level 10 (L10) meetings, Quarterlies, and annual sessions, taking notes, and tracking action items
• Maintain EOS® tools such as the V/TO, Rocks, Scorecards, Accountability Charts, and to-do lists
• Follow up on to-dos and Rocks, send reminders, and flag anything off track
• Prepare client-ready documents, presentations, and reports, and keep client files organized
• Handle travel logistics and expense reporting for in-person client work
• Support business development with lead follow-up, CRM updates, and outreach coordination
• Handle confidential information with discretion

• Based in Latin America and available to work remotely
• Valid U.S. visa (or equivalent travel authorization) to travel when needed
• 3+ years of experience as an executive assistant, chief of staff support, or similar high-level administrative role
• Strong calendar management and scheduling skills across multiple time zones
• Excellent written and spoken English, with polished, professional communication
• Proficiency with Google Workspace or Microsoft 365, plus video conferencing and project or task management tools
• Strong organization, follow-through, and attention to detail, with the ability to keep a leadership team accountable
• Proactive, high-discretion working style with comfort handling confidential business information
• Reliable remote setup and availability that overlaps with U.S. business hours

• Remote work
• Full-time contract through a payroll platform