Project Administrator – Engineering, Tender Support

• Review incoming requests for quotation and tender documentation, establishing electronic folders, working files, registers, and administrative controls.
• Prepare equipment and costing sheets for estimators and ensure tender templates and supporting documentation are complete.
• Conduct preliminary administrative reviews of customer terms, conditions, and contract documentation.
• Prepare recommended spare-parts lists for pumps and equipment for estimator review.
• Maintain structured tender and project files in SharePoint with consistent naming and version control.
• Support estimators with tender administration, submission requirements, schedules, registers, and non-engineering proposal activities.
• Compile customer documentation after project award, including manuals, lubrication schedules, data sheets, pump curves, spare-parts information, and supplier records.
• Source current approved documentation from suppliers and internal libraries.
• Format, assemble, and quality-check project documentation against specifications, contract requirements, and submission dates.
• Submit documentation for technical review and incorporate required changes before external release.
• Create and manage package tasks in Microsoft Planner, monitor due dates, and prioritise work against deadlines.
• Coordinate with estimators, operations personnel, suppliers, and stakeholders to resolve missing information and deadline risks.
• Manage workloads independently across multiple tenders and awarded projects while maintaining progress records.
• Develop knowledge of pumps, mechanical equipment, spare parts, and estimating processes.
• Contribute to improvements in tender and documentation workflows.
• Perform other position-level duties as required.

• Bachelor’s degree in Mechanical Engineering, Engineering Technology, Project Management, Business Administration, or a related discipline is essential.
• Minimum 3 years’ experience in project administration, tender support, estimating support, engineering administration, or a similar technical coordination role is essential.
• Demonstrated ability to interpret structured tender documents, customer requirements, terms and conditions, and technical information is essential.
• Proficiency in Microsoft 365, including Excel, Word, Teams, SharePoint, and Planner, is essential.
• Strong document formatting, file management, naming, version-control, and data-quality skills are essential.
• Exceptional attention to detail and the ability to identify missing, inconsistent, or inaccurate information before submission are essential.
• Strong organisational and time-management skills, with the ability to manage a high volume of concurrent tenders, projects, and customer deadlines, are essential.
• Ability to work remotely and independently, take ownership of assigned tasks, and communicate early when support or clarification is required is essential.
• Strong written and verbal communication skills and the ability to coordinate effectively with estimators, suppliers, operations teams, and other stakeholders are essential.
• Experience supporting requests for quotation, tenders, proposals, equipment schedules, costing templates, or post-award documentation is highly regarded.
• Mechanical aptitude or experience supporting pumps, rotating equipment, mining, industrial, manufacturing, or engineering operations is highly regarded.
• Experience compiling manuals, data sheets, equipment schedules, spare-parts lists, or other customer-facing technical documentation is highly regarded.
• Motivation to build technical product knowledge and potentially progress into estimating or broader project-support responsibilities is highly regarded.

• Work from home
• Mon - Fri: 7:00 AM – 4:00 PM PHT (adjustments will be made for daylight saving time)
• HMO with 2 free dependents and medical reimbursements
• Government-mandated benefits
• Opportunities to work with leading companies in Australia and beyond
• Training programmes for career development
• Engaging company outings, team activities and wellness sessions
• Supportive, inclusive culture
• Dedicated managers focused on your growth and success
• Competitive pay and benefits
• Additional entitlements
• Structured career development programs
• Equal opportunity, culturally diverse and inclusive workplace