Strategic Initiatives Support Officer

• Provide project and administrative support to CIVICUS' Strategic Initiatives workstream
• Support funder engagement, grant management, resource mobilisation and cross-cutting organisational initiatives
• Draft, edit and proofread funder correspondence, briefing notes, concept notes, talking points and other written materials
• Support development of concept notes and proposals for funding diversification efforts
• Prepare meeting summaries, minutes and follow-up notes
• Maintain knowledge resources and filing systems such as Knowledge Hub/SharePoint
• Maintain funder contact records and CRM databases
• Coordinate with fundraising consultants by scheduling calls, tracking actions and consolidating outreach records
• Assist with funder meetings, forums and events, including logistics, briefing preparation and note-taking
• Research good funding practices and ecosystem-strengthening approaches
• Track quarterly funder updates and scheduled communications
• Maintain the Grants Management Profile and Smartsheet dashboard
• Coordinate grant reporting calls and track action points and outstanding items
• Quality-check narrative and financial reports for clarity, consistency and funder compliance
• Document grant agreements, restrictions and compliance requirements
• Support annual planning, budgeting, learning activities and cross-organisational convenings
• Coordinate Norad-funded and other cross-organisational grant activities
• Support organisational strategy reviews, project close-outs, knowledge management and learning initiatives

• Minimum Bachelor's degree in social sciences, international relations, gender studies, sociology, political science, or a related field (or equivalent professional experience)
• Minimum 5 years' relevant work experience, ideally within a civil society organisation, international development or similar setting
• Excellent written and spoken English
• Exceptional writing, editing and proofreading skills
• Ability to write clearly, concisely and persuasively for varied audiences, including funders, policymakers and internal teams
• Strong organisational skills and ability to manage multiple tasks and deadlines with close attention to detail
• Good research and analytical skills, with ability to synthesise information from a range of sources
• Commitment to human rights and social justice principles
• Experience working remotely and collaboratively within a globally distributed team
• Proficiency in Microsoft Office and project management applications
• Right to work in the location where based
• Experience supporting funder or grant reporting processes (desirable)
• Knowledge of civil society and civic space issues (desirable)
• Knowledge of one or more UN languages other than English (desirable)

• Fixed-term contract of 12 months, renewable subject to satisfactory performance and funding availability
• Remote work
• Global, distributed-team work environment