Procurement Officer – Hydraulic & Engineering

• Process purchasing requests from Engineering, Service, Sales, Stores and Operations
• Procure hydraulic components, materials, equipment and subcontracted services
• Interpret Bills of Materials, technical specifications, quantities and delivery priorities
• Raise purchase orders and issue them to approved local and international suppliers
• Obtain supplier confirmations, pricing, availability, lead times and delivery dates
• Monitor open purchase orders through delivery and completion
• Allocate purchased items and costs to projects, jobs or inventory requirements
• Identify pricing discrepancies, supply risks and delays and escalate them
• Coordinate project procurement involving multiple components, suppliers and delivery timeframes
• Monitor long lead-time and critical items against engineering and project schedules
• Support inventory replenishment, overseas stock ordering and reactive service procurement
• Act as primary supplier contact across Australia, China, Europe, the United States and other markets
• Follow up order confirmations, production progress, ETAs, shipment readiness and documentation
• Monitor supplier performance across delivery, quality, responsiveness and cost effectiveness
• Support supplier selection, onboarding and due diligence
• Provide procurement and delivery updates to internal stakeholders
• Coordinate domestic and international freight with suppliers and carriers
• Arrange freight bookings through DHL, DHL Express and approved logistics platforms
• Prepare or coordinate shipping, collection, export and carrier documentation
• Track shipments through delivery and maintain freight and ETA information
• Coordinate incoming deliveries with Stores personnel
• Investigate shortages, damaged goods, incorrect items and delivery discrepancies
• Support warranty claims, returns and non-conforming product processes
• Maintain procurement information in Tradify, MYOB, spreadsheets and the master procurement tracker
• Record purchase orders, item codes, supplier details, pricing, quantities, ETAs and freight information
• Monitor the procurement mailbox and progress purchasing requests to completion
• Maintain organised procurement documentation
• Obtain competitive pricing and identify cost-saving and value-for-money opportunities
• Produce reports on outstanding orders, delivery risks and supplier performance
• Identify improvements to purchasing administration and supplier follow-up
• Perform other role-specific duties as required

• Bachelor’s degree in Supply Chain Management, Procurement, Logistics, Business Administration or a related discipline
• At least 3 years of experience in purchasing, procurement, supply chain, or a similar role
• Practical experience managing purchase orders from initial request through to delivery
• Experience coordinating local and international suppliers
• Experience managing supplier confirmations, ETAs, lead times and outstanding orders
• Ability to interpret Bills of Materials, technical specifications and engineering documentation
• Exposure to international freight, shipping administration and import processes
• Experience preparing or coordinating shipping and freight documentation
• Strong spreadsheet skills and experience maintaining procurement trackers
• Experience using an ERP, accounting, inventory or purchasing system
• High attention to detail across item codes, quantities, pricing and delivery information
• Strong organisational skills and ability to manage multiple open orders and deadlines
• Strong written and verbal English communication skills
• Proactive approach to supplier follow-up, issue resolution and risk escalation
• Ability to work independently and progressively assume ownership of routine procurement activities
• Procurement experience within hydraulic equipment, engineering, manufacturing or industrial supply
• Knowledge of hydraulic components, technical parts and Bills of Materials
• Experience purchasing project components and subcontracted technical services
• Experience supporting min/max inventory replenishment and stock optimisation
• Experience using Tradify, MYOB and international freight-booking platforms
• Understanding of Australian import requirements, Incoterms, customs processes and landed costs
• Experience managing warranty claims, returns and non-conforming products

• Work from home
• Mon - Fri: 7:00 AM – 4:00 PM PHT (adjustments will be made for daylight saving time)
• HMO with 2 free dependents and medical reimbursements
• Government-mandated benefits
• Opportunities to work with leading companies in Australia and beyond
• Training programmes for career development
• Engaging company outings, team activities and wellness sessions
• Supportive, inclusive culture
• Dedicated managers focused on your growth and success
• Additional entitlements
• Structured career development programs
• Equal opportunity and inclusive workplace