Executive Assistant

• Manage the calendar and inbox by prioritizing requests, coordinating meetings, directing inquiries, and protecting focused work time.
• Prepare leadership meetings by gathering reports and updates, organizing agendas, and ensuring materials are ready.
• Track decisions and commitments through meeting notes, responsibility and deadline documentation, follow-up, and escalation of items needing attention.
• Gather cross-department information and create clear, concise decision summaries.
• Coordinate relationships with insurers, referral partners, and other key contacts, including meetings, materials, and next steps.
• Support internal projects by maintaining timelines, coordinating tasks, and reporting progress and obstacles to the business leader.
• Assist with hiring and onboarding by scheduling interviews, organizing feedback, and coordinating onboarding activities.
• Maintain accessible records, documents, and processes while handling sensitive information discreetly.
• Own coordination and administrative follow-through while relevant leaders retain business decisions and team management.

• Previous experience as an Executive Assistant (or similar role) supporting a senior leader.
• Strong organizational skills and reliable follow-through across competing priorities.
• Excellent written and verbal communication.
• Sound judgment about what you can handle independently and what needs to be escalated.
• Confidence following up with colleagues, including senior team members, professionally and respectfully.
• The ability to anticipate needs, spot missing information, and take initiative.
• Comfort with calendars, email, spreadsheets, shared documents, and task-management tools.
• Discretion when handling confidential business, employee, and client information.
• Experience in insurance or professional services is helpful but not essential.

• Performance bonuses
• Fully remote position
• Flexible work environment
• Opportunity to help build a category-leading consumer brand