Executive Assistant – Legal

• Balance recurring responsibilities with changing team priorities to support efficient daily operations
• Identify and report filing, access, information, and system issues affecting case records
• Confirm updates are applied to the correct contacts and matters
• Maintain accurate contact records for attorneys, vendors, clients, and other relevant parties
• Monitor and process incoming faxes, mailroom items, court filings, and case-related correspondence
• Verify redacted documents before distribution
• Review documents to identify confidential information requiring redaction
• Maintain structured digital filing systems
• Respond to time-sensitive requests and assist with administrative assignments
• Provide administrative support to attorneys, case managers, and litigation team members
• Research and verify attorney information
• Update case records as documentation and information become available
• Maintain and update case files in Filevine
• Route incoming documentation to appropriate case files and team members
• Redact Social Security numbers, banking details, insurance payment information, and other sensitive information
• Identify incomplete, duplicated, unclear, illegible, or incorrectly filed documents and coordinate follow-up
• Process high volumes of digital records accurately and consistently
• Review, organize, rename, and file incoming documents and photographs according to established procedures

• Monday to Friday, 8:00 AM to 5:00 PM EST schedule
• Previous administrative, executive assistance, legal support, document management, or records management experience
• Strong experience organizing, reviewing, renaming, and maintaining high volumes of digital documents
• Ability to handle confidential information carefully and follow established privacy and redaction procedures
• Ability to manage multiple priorities and respond effectively to time-sensitive requests
• Strong written communication, organizational, research, and follow-up abilities
• Experience maintaining accurate contact details, case information, and digital filing systems
• Ability to identify incomplete, duplicated, unclear, illegible, or incorrectly filed documentation
• Experience supporting attorneys, case managers, litigation teams, or other professional services teams is preferred
• Required proficiency with Filevine
• English language

• Remote job opportunity
• Great Place to Work Certification environment