Asset & Lease Manager

• Abstract every executed lease and amendment into the lease database, including rent, escalations, CAM/tax/insurance terms, options, notice windows, exclusives and co-tenancy
• Maintain the critical date calendar and provide advance notice for options, renewals, termination rights, TI deadlines, insurance renewals and estoppels
• Route and file leases, amendments, estoppels, SNDAs and consents, maintaining indexed digital lease files
• Set up rent records at commencement and keep escalations, amendments and abatements current
• Validate monthly billing against leases before payment and prepare payment files for Accounting
• Manage outsourced CAM and tax audits, review findings and track approved claims through credit or refund
• Screen year-end reconciliations and correct errors
• Track real estate tax bills and assessments, verify pro-rata shares and flag protest candidates
• Issue and maintain certificates of insurance for every location
• Monitor landlord obligations and notify landlords when obligations are unmet
• Maintain W-9s, landlord and property manager records, payment instructions and banking-change controls
• Support franchisor and lender consent, estoppel and reporting requests
• Act as day-to-day contact for property managers
• Prepare and file TI allowance draw packages and track receipt
• Support back-charge claims and portfolio events including closures, relocations, assignments and subleases
• Maintain lease database accuracy and produce recurring reports
• Write and maintain SOPs, and help define, train and supervise a future associate role

• 4+ years in U.S. retail or commercial lease administration, lease accounting or property accounting, ideally with multi-site portfolios
• Ability to read and accurately abstract U.S. shopping-center leases, including CAM, tax and insurance pass-throughs, caps, exclusions, options and notice requirements
• Working knowledge of CAM and real estate tax reconciliations, with the ability to spot improper charges and hold a position with landlords or audit firms
• Experience managing certificates of insurance against lease-specific requirements
• Advanced Excel
• Excellent written and spoken English for direct, professional correspondence with U.S. landlords and property managers
• Exceptional accuracy and follow-through, and comfort owning a deadline calendar where a missed date has real financial consequences
• Preferred: a degree in Accounting, Finance, Real Estate, Business or Law
• Preferred: experience with a lease administration platform, e-signature tools and an ERP/AP system
• Preferred: experience supporting a growing portfolio (new openings, TI collection) or working with a U.S.-based team from offshore

• Full-time, Monday–Friday, night shift
• Must have a computer/laptop with a webcam
• Reliable high-speed internet
• Equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or veteran status