Bookkeeping, Admin, Marketing, Compliance

• Review the Admin Playbook, company website, Loom recording, notes, and expectations during the paid trial
• Submit a 1–2 minute introduction video and answer role-fit, company knowledge, work environment, strengths, career goals, and AI usage questions
• Perform regular reconciliations of all business transactions in Xero
• Raise, update, and track client invoices
• Create, classify, manage, and reclassify bills and expenses
• Maintain the Fixed Asset Register and manage purchases in Xero
• Process payroll and post pay runs on schedule
• Maintain payslip folders and activity spreadsheets
• Reconcile, process, confirm, and pay quarterly superannuation contributions
• Prepare cash flow projections, income and expense summaries, financial projections, and income forecasts
• Track rental income and property expenses
• Prepare and lodge BAS documentation, workpapers, and journal entry reviews
• Coordinate with the external accountant on tax matters
• Manage FBT requirements and maintain FBT, SGC, and BAS playbooks
• Monitor ASIC renewals, insurance, and Worksafe obligations
• Set up BAS payment plans and process ATO bill payments
• Prepare remuneration certifications and compliance documentation
• Conduct daily inbox sweeps, label emails, create folders, follow up correspondence, and manage reminders
• Upload and organise documents across Google Drive, OneDrive, and SharePoint
• Maintain passwords in 1Password
• Maintain the Notion task dashboard and create recurring-process playbooks
• Prepare meeting agendas, take notes, and distribute summaries
• Pay utility, electricity, and other recurring bills
• Maintain rental property transaction and expense records and handle related correspondence
• Develop monthly content plans and create, design, schedule, and publish social media content
• Conduct competitor research and brand audits
• Develop user personas and marketing strategy documentation
• Write and refine bio, About page, and speaker profile copy
• Maintain Linktree, Canva, and Facebook accounts
• Review and update website copy and create Canva mockups
• Research speaking opportunities and conferences and track them in Notion
• Prepare cold outreach kits and speaker profiles
• Support lead generation activities
• Prepare PowerPoint presentations and proposal documents
• Assist with pitch deck creation and document formatting

• Melbourne, VIC Australia based
• Proactive and results-driven
• Ability to work independently on a recurring schedule
• Experience or capability in bookkeeping, financial administration, compliance, marketing, and general operations
• Experience with Xero, including reconciliations, invoices, bills, payroll, superannuation, BAS, FBT, cash flow projections, and financial reporting
• Knowledge of Australian compliance obligations, including BAS, FBT, SGC, ASIC, ATO, insurance, and Worksafe requirements
• Experience with Outlook, Google Drive, OneDrive, SharePoint, Notion, 1Password, Canva, LinkedIn, Facebook, Slack, Linktree, and Meta Business Suite
• Ability to create and maintain playbooks, trackers, spreadsheets, folder structures, and documentation
• Ability to create social media content and marketing assets
• Ability to conduct competitor research, brand audits, and user persona development
• Ability to prepare presentations, pitch decks, and cold outreach materials
• Ability to use AI tools and provide a specific example of workplace use
• Ability to record a 1–2 minute introduction video answering the required questions

• Paid initial trial of 10 hours
• Remote work arrangement
• Part-time schedule
• Use of AI tools in the role