Project Finance Coordinator

• Monitor project budgets throughout the project lifecycle to support financial accuracy and target margin achievement
• Maintain current project budgets within the agency's project management and accounting system
• Prepare and distribute burn reports, hours reports, cost-to-date tracking, and other financial updates
• Track project expenses and proactively identify potential budget overages
• Escalate financial risks and budget discrepancies to Project Managers and senior Finance leadership
• Coordinate project cash flow and maintain visibility into upcoming vendor payments
• Support monthly and quarterly revenue forecasting
• Collaborate with Project Managers and Finance to complete timely project closeouts
• Reconcile final project budgets against actual costs, resolve outstanding purchase orders, and prepare project close analyses
• Serve as the primary Accounts Receivable contact for assigned clients and projects
• Review SOWs, LOIs, and change orders to verify pricing, agency fees, payment terms, and invoicing schedules
• Develop and maintain client invoicing schedules
• Prepare client invoices for approval and ensure timely issuance
• Monitor outstanding receivables, track payments, follow up on overdue invoices, and coordinate collections
• Verify client invoices reference appropriate purchase orders
• Verify vendor onboarding documentation before payment processing
• Create and approve purchase orders in accordance with project budgets and procurement guidelines
• Review vendor invoices against approved purchase orders and quotes
• Submit complete vendor invoices to Finance within established payment cycles
• Advise project teams on vendor payment methods and timelines
• Support vendor payment-term negotiations and align payment schedules with project cash-flow requirements
• Escalate rush-payment requests for approval
• Prepare weekly financial updates covering active, executed, and pipeline projects
• Track and report purchase orders, billings, receivables, overdue invoices, vendor payments, and outstanding purchase orders
• Maintain accurate financial information across project management and accounting systems
• Collaborate with Project Managers, Finance, clients, vendors, and cross-functional teams
• Participate in regular project-finance meetings

• 2+ years of experience in project finance, accounting coordination, agency operations, or a similar project-based environment
• Experience supporting multiple concurrent client projects in a fast-paced environment
• Hands-on experience managing client invoicing, collections, purchase orders, and vendor invoices
• Experience monitoring project budgets, tracking expenses, and supporting financial reporting
• Experience coordinating project financial closeouts, including budget reconciliation and outstanding purchase order resolution
• Strong proficiency in Microsoft Excel and Google Sheets
• Working knowledge of Accounts Receivable processes, including invoicing schedules, payment tracking, and collections
• Working knowledge of Accounts Payable processes, including purchase orders, vendor invoice verification, and payment coordination
• Ability to monitor project budgets, identify potential overages, and maintain visibility into financial performance
• Ability to prepare burn reports, hours reports, cost-to-date analyses, and financial status updates
• Understanding of project cash-flow tracking and revenue forecasting support
• Ability to review SOWs, LOIs, and change orders for financial terms and invoicing requirements
• Strong organizational skills and attention to detail when managing financial records across multiple projects
• Ability to coordinate effectively with Project Managers, Finance teams, clients, and vendors
• Ability to proactively identify financial discrepancies, resolve issues, and escalate risks
• Ability to balance competing priorities and meet deadlines in a fast-paced environment
• Strong accountability and practical problem-solving skills when managing client and vendor financial obligations
• Experience using Workbook, Sage, Workamajig, or comparable project management and accounting systems is preferred
• Must be available to work 9:00 AM–5:00 PM EST
• English resume required; English proficiency assessed during application
• Must complete the application form and record a video showcasing skill sets

• Fully remote work from home
• Opportunity to support high-impact creative and experiential projects
• Hands-on involvement in project financial management, client billing, vendor coordination, and reporting
• Direct collaboration with project and finance leadership
• Global, collaborative work environment