Bookkeeper, VA

• Maintain accurate, current QuickBooks Online records across multiple LLCs/business entities
• Enter and categorize transactions using the established chart of accounts and coding system
• Record invoices, receipts, payments, deposits, intercompany transactions, and other financial activity with supporting documentation
• Review transactions for missing information, incorrect coding, duplicates, or inconsistencies
• Reconcile assigned bank and credit card accounts against statements
• Investigate and correct discrepancies and miscoded transactions within authorized scope
• Escalate unresolved, questionable, or potentially incorrect transactions with sufficient context
• Maintain accounts payable and accounts receivable records, vendor records, invoices, payments, deposits, and receivables
• Reconcile rental income and other expected payments and identify late, missing, or inconsistent payments
• Monitor designated email accounts for invoices, receipts, statements, and bookkeeping documents
• Organize documentation in designated cloud storage and match it to QuickBooks transactions
• Maintain complete financial records for bookkeeping and tax support
• Maintain Google Sheets, cash flow trackers, deal-related spreadsheets, and other financial trackers
• Compare spreadsheet information against QuickBooks and investigate inconsistencies
• Assist with weekly and month-end Profit & Loss reporting and other financial reports
• Complete transaction entries, reconciliations, AP/AR updates, and documentation before month-end review
• Review, resolve, document, and escalate issues before management’s final review and close
• Manage assigned work within deadlines, communicate blockers clearly, and maintain accurate records without constant supervision

• Strong QuickBooks Online experience — hard requirement
• Solid hands-on bookkeeping experience covering transaction entry, bank reconciliation, credit card reconciliation, AP, and AR
• Demonstrated experience maintaining books for multiple LLCs/business entities
• Experience handling intercompany transactions
• Proficiency with Google Sheets and financial spreadsheets
• Ability to identify, investigate, and communicate financial discrepancies rather than simply entering data
• Ability to consistently follow established accounting procedures, chart-of-accounts structures, and coding standards
• Ability to independently manage assigned bookkeeping work without requiring daily reminders or step-by-step direction
• Strong organizational and time-management skills, particularly when managing records across multiple entities
• Clear written and verbal English communication
• High level of honesty, integrity, reliability, and confidentiality when handling financial information
• Real estate bookkeeping experience is preferred but not required
• Familiarity with HUD/settlement statements and real estate transactions is preferred
• Must demonstrate hands-on QuickBooks Online and reconciliation experience
• Must submit a 5–8 sentence practical response demonstrating investigation and correction/escalation judgment

• Paid Time Off
• HMO
• Fully Remote Work