Executive Assistant

• Manage complex, fast-moving calendars across multiple time zones and geographies
• Provide scheduling and coordination support
• Handle sensitive and confidential matters with discretion
• Coordinate with internal stakeholders, external partners, and senior leaders
• Work with other executive assistants to align schedules and maintain cross-functional coordination
• Anticipate needs, manage follow-ups, flag conflicts, and keep stakeholders aligned
• Build scalable structures, processes, and systems for a fast-growing AI company
• Identify opportunities to automate and streamline repetitive work using AI and productivity tools

• Proven experience supporting senior leaders and their broader teams in a fast-moving environment
• Experience coordinating with other EAs across the organisation
• Strong organisational skills to manage competing priorities, shifting timelines, and multiple stakeholders
• Exceptional written and verbal communication skills
• High emotional intelligence and discretion with sensitive information
• Ability to support both an individual senior leader and a wider team
• Personable and able to build trusted relationships across the organisation
• Fluency with AI tools such as Claude or ChatGPT and ability to adopt new systems quickly
• High personal standards and attention to output quality
• Valid passport
• Willingness to travel globally approximately 40% of the time

• Annual discretionary professional development stipend
• Annual discretionary social travel stipend to meet colleagues
• Annual company offsite
• Monthly co-working stipend for those not near a main hub
• Innovative culture and growth opportunities