Events Coordinator

• Coordinate participation of competitors and event participants, including communications, visa letters, logistics, schedules, agendas, and rules FAQs
• Manage event inventory and supply lists
• Support badge registration for WCC stakeholders
• Assist with competition, overview, and setup schedules
• Coordinate social events such as judge dinners, WCC parties, and staff dinners
• Liaise with Stage Managers and provide checklists, orientation plans, schedules, volunteer lists, supply lists, and other support
• Support scripts production and AV schedules
• Attend WCC events and coordinate a WCC stage and its staff
• Support live production and streaming of the World Coffee Championships
• Resolve onsite problems and coordinate communications among WCC stakeholders
• Attend Judge Certification events when needed
• Support event recording, information gathering, and tool updates for Competition Bodies
• Maintain records and provide administrative support for WCC programs, including Judge Certifications, Judge Skills Programs, WCC Judges, and WCC Representatives
• Collaborate with Education and Partnerships departments to maintain systems and tracking processes
• Identify potential issues and implement resolutions and alternative plans
• Build effective SCA values-driven relationships with staff and communities

• Must be a team player and demonstrate excellent oral and written communication skills across a variety of mediums
• Must be able to manage multiple priorities, organize and prioritize work, and meet deadlines
• Must be able to work in a fast-paced environment and work well under pressure
• Must be proficient with organizational software, including Excel and other Microsoft programmes (Airtable is a plus)
• Must enjoy working with diverse groups and cultures and modulate tone and content with respect to diversity
• High level of attention to detail and conscientiousness
• Experience in Coffee and/or the community is highly desirable
• Experience with Competitions (Local, National, WCC is a plus)
• 1-2 years events administration, coordination, or operations experience
• 1-2 years direct customer service experience
• Must be able to travel internationally from April to June, frequently traveling solo
• Must be able to attend meetings across different time zones
• Must be able to frequently lift and/or move items over 50 pounds

• Full-on experience with international event planning
• Possibility to work with a dynamic international team
• Experience in engaging with different communities around the globe
• Experience with a live event show production
• Direct mentorship and feedback to sharpen your skills and build your experience
• Flexible schedule
• International travel opportunities