Executive Assistant – Biotech

• Perform daily inbox triage into designated categories
• Draft professional replies and declines on the CEO's behalf
• Manage complex, high-volume Google Calendars using strict precedence rules
• Enforce 25- and 50-minute meeting defaults and required preparation blocks
• Prevent scheduling inside travel and event days
• Build AI-driven background briefs on upcoming meetings
• Summarize call recordings and extract action items
• Research networking and fundraising opportunities
• Log every task and verbal commitment in Notion with an assignee and due date
• Research and book travel and logistics
• Manage schedule shifts during international work trips
• Operate alongside the CEO and Chief of Staff to prepare the CEO for each day

• 2+ years as a Virtual Assistant or Remote EA supporting C-suite executives in fast-growth startup environments
• Advanced Gmail, Google Calendar delegate access, Google Drive, and Google Docs
• Notion database views, task tracking, and database management
• Slack async messaging and Attio CRM record management
• Advanced prompting skills in Claude or ChatGPT
• Absolute confidentiality regarding investor terms, clinical/biotech context, and sensitive information
• Ability to work 10:00 AM–3:00 PM Pacific Time plus 3 flexible asynchronous hours
• Ability to adapt support during international leadership travel across major time zone differences
• Exceptional written English

• 100% REMOTE
• $50 birthday bonus
• $200 testimonial bonus
• No tracker
• Full-time, 40 hours per week