Executive Assistant to Founder – Marketing Agency

• Coordinate personal travel arrangements, including flights, accommodations, transportation, restaurant reservations, and itineraries
• Manage personal scheduling, including medical appointments, fitness sessions, grooming, and lifestyle commitments
• Handle visa renewals, residency documentation, licenses, and personal administrative requirements proactively
• Coordinate household operations, including vendors, maintenance, deliveries, installations, repairs, and property-related communication
• Manage personal errands, sourcing requests, returns, exchanges, and gift procurement
• Communicate with accountants, lawyers, building management, concierge services, vendors, and other external stakeholders
• Handle time-sensitive and last-minute logistical requests efficiently
• Maintain accurate calendar management across different time zones
• Anticipate problems and execute solutions independently
• Ensure confidentiality, professionalism, and discretion
• Identify and resolve challenges proactively
• Work autonomously and make swift, well-informed decisions
• Communicate clearly, precisely, and professionally
• Remain composed and effective under pressure
• Coordinate international vendors independently

• At least 2 years of experience supporting a founder, executive, entrepreneur, or C-level professional
• Availability across Dubai and European time zones required
• Strong experience working remotely across multiple time zones
• Polished, presentable and professional appearance
• Socially sophisticated, boasting high emotional intelligence
• Proven track record in affluent and high-achieving settings
• Must be highly responsive, detail-oriented, and reliable
• Excellent spoken and written English with strong communication skills
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• Highly proactive, resourceful, and capable of operating independently without constant supervision
• Comfortable working in a high-responsibility environment with changing schedules and urgent requests
• Strong internet research and problem-solving skills
• Able to maintain professionalism and composure under pressure
• Experience coordinating international travel and lifestyle logistics is highly preferred
• Candidates with only junior VA or entry-level administrative experience may not be considered
• Extensive experience working remotely over multiple years
• In-depth knowledge of the hospitality, luxury, and travel industries
• Ability to coordinate and manage international vendors independently

• Competitive salary
• Work with fast-scaling, premium brands
• Fully remote role with a dynamic, growth-driven team
• Clear opportunities for career growth and advancement