Executive Assistant

• Support the Owner/Creative across fine art, commercial design, and nonprofit/civic projects
• Manage business development and relationship stewardship across collectors, clients, donors, patrons, vendors, and collaborators
• Onboard new contacts through intro decks, thank-you notes, tagging, system entry, and structured follow-up cadences
• Identify business opportunities, research prospective partners, and re-engage cold contacts using monday.com workflows
• Update graphics, presentations, pitch decks, and promotional materials; coordinate, format, draft, and submit proposals
• Own the owner's inbox by organizing messages, drafting and sending responses, flagging priorities, and eliminating bottlenecks
• Maintain communication templates and relationship data, history tracking, and follow-up reminders in monday.com
• Lead daily check-ins to confirm priorities, deadlines, and relationship touchpoints
• Research meetings and assemble presentations and background briefs
• Track meeting action items in monday.com and own next steps
• Maintain calendar awareness and coordinate meeting preparation with existing administrative support
• Provide minimal professional-adjacent personal administrative assistance as needed

• Minimum of 5+ years of professional experience in an executive support, account management, or business operations role
• Background in sales, client relations, or business development with a proven ability to open, navigate, and close arrangements or conversations effectively
• Highly proactive, forward-thinking problem solver who takes ownership of open loops from start to finish
• Solid understanding of US politics and current events
• Genuine interest in the arts, design, and civic/nonprofit initiatives
• Exceptional written and verbal English communication skills
• Proficient or highly comfortable with monday.com, including automations, contact tracking, and workflow setups
• Comfortable with Slack and email
• Basic familiarity with Canva and Adobe Creative Suite
• Proficient with Google Workspace and Microsoft Office
• Comfortable using ChatGPT and similar AI tools
• Must submit a publicly accessible 30–90 second Loom video in English with face and video clearly visible
• Must upload an internet speed test screenshot
• Must provide expected compensation and earliest availability to start